📝 TL;DR
Easily share Power Automate flows and Power Apps with colleagues. Learn best practices for secure sharing, permissions, and collaboration in the Power Platform ecosystem.
💡 Challenge
🚀 Overview of The Sharing of Flows & Power Apps 🌐 1️⃣ Export Flows on make.
✅ Solution
🚀 Overview of The Sharing of Flows & Power Apps 🌐 1️⃣ Export Flows on make.powerautomate.com, but the import on this site is legacy for import. But you can use the import via make.powerapps.com. 2️⃣ Use a Flow to automate sharing (check out tip [#PowerPlatformTip 8)🔄 3️⃣ Pack everything into a solution (Power Apps, Power Automate Flows, Connection References, Tables, etc.) & export/import it. ⚠️ Beware of dependency errors – don’t miss anything! 4️⃣ Don’t forget you can export a Power App with ALL connected Flows. Just re-enable the Flow & add it back in the app after import.👌
🔧 How It’s Done
- Identify the area in your app or flow where Sharing of Flows & Power Apps is needed. 🔸 Follow established naming conventions for clarity.
- Configure the properties according to your business requirements. 🔸 Test the implementation with sample data.
- Verify the output to ensure it matches the expected results.
🎉 Result
Your workflows become more robust and easier to maintain. Implementing Sharing of Flows & Power Apps reduces the time spent on manual adjustments and minimizes potential for errors.
🌟 Key Advantages
🔸 Improved Efficiency: Faster development cycles through automation. 🔸 Better Consistency: Standardized approach across all projects. 🔸 Enhanced Reliability: Reduced risk of failure during execution.
🎥 Video Tutorial
🛠️ FAQ
1. Can I share flows with external users outside my organization?
Yes, but external users need appropriate Power Platform licenses and must be added as guest users in your Azure AD tenant first.
2. What happens to the flow run history when I share or move flows?
Flow run history stays with the original environment. Only the flow definition and settings are shared or moved to the new environment.
3. Do shared users get the same permission level as the flow owner?
No, you can assign different permission levels (co-owner, editor, or viewer) when sharing flows, allowing granular access control.
Marcel Lehmann
Microsoft MVP
